The advance receipt report summarizes key details of advance payments.
An advance receipt report is a financial document that provides a summary of all advance payments received by a business. Advanced receipt reports are valuable for tracking and managing prepayments, helping businesses maintain accurate financial records and providing transparency regarding the funds received in advance for goods or services. The advance receipt report serves as a crucial tool for businesses to monitor and reconcile advance payments received from clients or customers.
This report typically includes details such as the date of the advance receipt, the party or customer making the payment, reference number of the advance transaction, and the amount received and the unadjusted amount. This report can be accessed from the customer payment section within the report module.
MENU AVAILABLE IN ADVANCE RECEIPT REPORT
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Field |
Description |
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Customize |
The user has the flexibility to tailor the report data by clicking on this button. Data filtration is possible based on the date period, customer name, and the transaction reference number. In the filter window, the user can input the starting and ending dates to customize the data according to the specified date range. Additionally, you have the option to filter the data based on the customer by searching the customer name using the filter option. You can also search for a specific transaction by providing the reference number in the filter. |
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Export to Excel |
By clicking this button, users can export the report to Excel. |
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Export to PDF |
Clicking this button allows the user to export the report to PDF. |
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This button enables users to print the advance receipt report. |
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To send the report via email, simply click this button. The report in PDF format will be attached to the email, and you can input the recipient's email address, CC address, subject, and any additional details for the email. |
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Pagination |
The pagination control offers the capability to navigate from one page to another. |
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Exit |
Clicking the 'Exit' button allows the user to exit from the report. |
DATA AVAILABLE IN ADVANCE RECEIPT REPORT
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Field |
Description |
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Date |
The date of the advance receipt is displayed in this field. |
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Particulars |
The name of the customer associated with the advance receipt is displayed in this field. |
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Type |
The type of the transaction, being an advance receipt, is indicated in this field, and it is displayed as "Advance Payment." |
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Ref no |
The reference number associated with the transaction is displayed in this field. |
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Received amount |
The amount received from the customer as an advance is displayed in this field. |
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Unadjusted amount |
The unadjusted amount within the transaction is displayed in this field. If the advance receipt is not adjusted with any invoice, the received amount will be the unadjusted amount. If some amount within the advance is settled with any invoice, the balance amount to be settled will be shown as the unadjusted amount. If the full amount is settled, the unadjusted amount will be zero. |
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Total |
The total received amount and the unadjusted amount will be displayed in this field. |