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Transfer Fund in Accoxi

A Transfer Fund involves the movement of assets, monetary funds, and/or ownership rights from one account to another. Accoxi facilitates the Transfer Fund feature to the users and it enables the users to record the transfer of funds from Head Office to Branch, from Branch to Head office, and between branches. This option is available only in the case of the Branch concept, otherwise, the user can’t access the form.

Click on the Accounts section
Under the Fund Transfer option
Choose Transfer Fund

KEY FEATURES

Fund transfer option enables easy transfer of funds between head office and branches or branch to head office or between branches
It shows the details of already recorded fund transfers on the Transfer fund search page
Users can easily identify the canceled transactions, cancelled transactions are highlighted with red color
Transfer fund search form shows the current status of transactions and the status may be Pending, Cancelled, or Received.

Transfer Fund Search Page

The Transfer Fund search page shows the details of already created fund transfers.

Data Available in Transfer Fund Search Table

FIELD	DESCRIPTION
#	Serial number of transactions
Date	Fund transferred date will be shown on this field. It is the date when the payment is made to the Branch.
From Account	This column shows details of From account. From account is the account in which the fund is transferred.
To Branch	It shows the Destination of the fund transfer. The destination is the place to which the fund is going or being sent.
To Account	The users can see To which account in a branch the funds transferred.
Status	In this column, the user can access the current status of fund transfer and the status may be pending, canceled, or received.
Amount	This column shows the total amount of particular fund transfer
Total	The total amount of all the fund transfer transactions shows at the bottom of the table.

Menu Available In Transfer Fund Search Page

Menus Available In Fund Transfer Search Screen

1. Filter Option

The user can filter the fund transfer details in two ways. Either can directly enter from the account into the Search Bar near Filter Option or by clicking the Filter menu. By clicking on the Filter menu, the filter tab will open and it includes four options to filter the data. Users can filter the data by selecting to branch or from account or by date option and by selecting a particular status. After selecting/entering the filter details user needs to click on Apply button to filter the data and the data will open based on the details entered.

2. Refresh Option

If the latest data is not displayed then click on the refresh button

3. +New Fund Transfer

The user can add a new Fund Transfer by clicking on the menu, +New Fund Transfer. While clicking on the menu, it opens to a new form of fund transfer and the user needs to enter the details to create a new transfer.

4. Export Option

The Fund Transfer data can export to Excel format. Click On the Export button at the top right corner near the +New Button. Select the file location and click on Save.

5. View Option

This menu helps the user to view the created fund transfer form. When clicking on the menu, it redirects to the Fund transfer view page and the user can access all the details related to the transfer funds.

6. More Options

More options include three additional options which are Edit, Cancel, and Print.

Edit option enables the user to edit the created fund transfer form. When clicking on the Edit, it redirects to the Fund transfer form and the user can make the updates within it.

The second one under more options is canceled. With this option, the user can cancel the unnecessary fund transfers after the creation.

The print option is included under the more options and this menu helps the user to take the printout of the created fund transfer form.

7. Pagination Control

It controls the page navigation and the page size. Page size can be set to 10, 20, 50, or 100. By giving page number in the box and clicking on the Go button, the user can jump to the intended page

8. Exit Option

If the user wants to exit from the current page click on the "exit" option, then it redirects to the previous page.

9. Canceled

Canceled fund transfer details are displayed in color format. The red color indicates the Cancelled transfers.

Steps to create new Fund Transfer

Go to the Accounts section and choose fund transfer
Then choose Transfer Fund then opens to Transfer Fund Search Page
Click on the “+New Fund Transfer” on the top right side of the page
Then on the Fund Transfer page choose the date of the transaction (by default it will display the current date), Instrument Type, Instrument Date, Instrument No, Bank Name
Select the From Account from which the amount is to be credited.
Choose the branch name and also to which branch account the transferred amount is get reflected.
Provide Narration and enter the Amount
And then click on save in order to save the transfer
Then it will redirect to Fund Transfer View Page.

Data Available In Fund Transfer Table

FIELD	DESCRIPTION
Date	The date will automatically appear on the date field and by default, it shows the current date. If the user wants to change the date, it can be done by clicking on the date menu and can select the required date.
Instrument type	The user needs to select an instrument type. It includes cash, cheque, DD, etc.
Instrument date and number	After selecting the instrument type, the next user needs to select the instrument date and also needs to enter the instrument number. These fields were blocked in case of cash instrument type.
Bank name	Here user can enter the bank name of the selected instrument type. The field was blocked in case of cash instrument type.
From account	Users can select a Bank account on this field and the amount will transfer from the selected Bank.
Branch	With this option, the user can select the To branch and the amount will transfer to the selected branch.
To account	Users can select the To account of the selected branch here and the amount will transfer to the selected branch account
Remarks	Here user can enter the additional explanation regarding the fund transfer
Amount	Enter the required amount that the user wants to transfer on this field
Save	After entering the details, click on the Save option to save the transaction.
Clear	A clear option is available to clear and exit from the form without saving
Exit	An Exit option is available to exit from the page without saving the data.

Menus Available in Fund Transfer View

Menus Available In View Screen Of Fund Transfer

FIELD	DESCRIPTION
1. Filter	Can Filter Out The Transfer Based On Active, Canceled, And Drafts
2. Refresh	If Your Latest Data Is Not Displayed, Click On The Refresh Icon On The Top Left Corner Of The Page To Fetch The New Data.
3. History	Comments and history shows all the edits and alterations of the transfer. With the date of changes made, the user can enter any comments regarding the transfers made.
4. Journal view	It is the menu that shows the Journal View of the transaction. The Journal view shows both debit and credit aspects with the amount
5. Export to PDF	If the user wants to convert the Fund transfer form to PDF format, then the Export to PDF option is available. After clicking Export to Pdf, a Save As Directory option will appear and the user can opt for the Pdf File saving location
6. Print	The print menu is available in the transfer view and it enables the user to take the printout of the fund transfer form
7. More options	In The More Features Option User Can Cancel The Transfer. By Clicking Cancel, A Validation Message Will Pop Up. Then Click “YES” To Cancel The Transfer And Click “NO” To Cancel And Close The Option.
8. Pagination control	It controls the page navigation and the page size. Page size can be set to 10, 20, 50, or 100. By giving the page number in the box and clicking on the Go button, it jumps to the said page.

Frequently Asked Questions?

01How to record a new fund transfer?

Click on the Accounts menu and select Fund Transfer
Click on the Transfer Fund menu under the Fund Transfer
Then it redirects to the Transfer Fund Search page
Click on the “+New Fund Transfer” available on the right side of the page
Provide date, instrument type, branch, From account, To account, amount Narration, etc.
Then click on the save option

02Is there any option to cancel the created fund transfer?

Yes. You can cancel the created fund transfer only before it Receives/Cancel at the To branch.

To cancel the created form,

Click on the More options
Select the option Cancel

03Can I take the printout of the transfer fund form?

Yes. You can take the printout of the transfer fund form by the following steps,

Click on the Accounts menu and select Fund Transfer
Click on the Transfer Fund menu under the Fund Transfer
Then it redirects to the Transfer Fund Search page
Click on the “+New Fund Transfer” available on the right side of the page
Provide date, instrument type, branch, From account, To account, amount Narration, etc.
Then click on the save option and it redirects to the Fund Transfer view page
On the right side of the page, the Print menu is available
Click on the Print icon (Ctrl+P) and enter the print requirements and click on Ok.

04Is there is an option to filter the Fund Transfer made to a particular branch?

Yes. You can filter Fund Transfer using the following steps

Click on the Accounts menu and select Fund Transfer
Click on the Transfer Fund menu under the Fund Transfer
Then it redirects to the Transfer Fund Search page
On the left side of the page, there is a “Filter” Option available then click on the same
Then select the branch name in the “To branch” option and also select other filters if needed
Click on the Apply option, and you can see the filtered details of the Fund Transfer

05How do I export the details of Fund Transfers?

Click on the Accounts menu and select Fund Transfer
Click on the Transfer Fund menu under the Fund Transfer
Then it redirects to the Transfer Fund Search page
Click on the Export option from the right side of the page
Choose your file saving location
And click on save